The leads are coming in. They're just not turning into booked, confirmed patients. I build the system that closes the gap between the click and the chair, for owner-operated med spas and aesthetic clinics in the US.
Leads come in from your ads. Responses slow down. Appointments aren't confirmed fast enough. And your clinic pays for traffic that never turns into a patient.
The front desk sees the inquiry hours later. One call goes out, one text maybe. No reply. The lead gets filed under "not interested." But they were interested. They just got contacted too late, too infrequently, by the wrong process.
"The lead didn't go cold. It got abandoned. And every abandoned lead is revenue that's already been paid for twice."
Aashir, Varro
Not just ads. The entire path from the moment someone sees your ad to the moment they're confirmed in your chair.
Targeted campaigns built around your specific treatments, local market, and ideal patient profile. Built within Meta's health and wellness advertising guidelines to keep your account safe and your leads qualified.
The moment a lead fills your form, they receive an automatic response, day or night, whether your front desk is free or not. 78% of customers book with the first business that responds, and most med spas take hours. This closes that gap before a competitor can.
Multi-step SMS and email sequences that move leads from interest to confirmed appointment. Reminders 24 hours before. Re-engagement for no-shows. The system owns the follow-up so your team doesn't have to.
Not a dashboard full of numbers. Every week: here's what happened, here's what it means, here's what I'm doing about it. You know exactly what your marketing is producing in language that makes sense.
First booked consultations within 30 days of launch.
Before touching a single ad, I go deep on your business. Your top treatments, ideal patient profile, average consultation value, current booking process, and biggest drop-off point. The system gets built around your actual clinic, not a generic template. This is also where I identify exactly where your leads are leaking right now.
Structured intake, no guessing, no generic setupI build or refine your lead capture funnel. A clean landing page connected to a form that captures name, number, and treatment interest. The offer gets matched to what converts in your market: free consultation, discounted first treatment, or a specific service intro. This is what every ad sends people to.
No wasted ad spend on weak landing pagesThe moment a lead fills your form, the system responds within 60 seconds, automatically. SMS and email follow-up sequences run for 3 to 7 days if they don't confirm. Appointment reminders go out 24 hours before. No-shows receive re-engagement messages. Your front desk handles patients. The system handles leads.
60-second response, day or nightTwo to three creatives targeting your local area: before and after content, social proof, or direct problem-solution angles. All campaigns are built within Meta's health and wellness advertising guidelines to protect your account. I launch, watch the data, and let the algorithm start learning.
Account protected, guidelines followedI watch cost per lead, lead quality, show rate, and booking rate daily. I kill what isn't working. I scale what is. Every week you receive a plain English update, not a dashboard. Just: here's what happened, here's what it means, here's what I'm doing about it.
Weekly plain English updates, no dashboardsI sit down on Zoom, walk through results against the 15 to 25 consultation target, and map out month two. If I've delivered, this conversation is about scaling. If I haven't, the guarantee kicks in. Either way, you know exactly where every dollar went and what it produced.
Transparent results, no spin, no vague reporting
If I don't generate at least 15 booked qualified patient consultations in your first 30 days, you pay nothing for month two until I do. I keep working, at my cost, until I hit the number I promised you.
Your ad spend goes directly to Meta and is separate from this guarantee. The ads need to keep running because that's what generates the leads I'm optimising. But my time, my work, and my management, that's on me until I deliver.
How I define a booked qualified consultation: A lead who fills the form, is contacted through the automated system, and confirms an appointment date and time. No-shows after confirmation still count as booked, because the system did its job. I don't control whether someone shows up on the day. I control whether they committed.
I measure one thing: patients in chairs. Here's what the system is built to deliver.
Picture the version where this is handled. A lead comes in at 11pm and gets answered before they've closed the tab. Your front desk stops chasing cold inquiries. The calendar fills a week out instead of staying half empty. And you stop wondering whether the next ad budget is the thing that finally fixes it, because the leak is already closed.
Book a free 20-minute Lead-to-Patient Audit. I'll look at your current lead flow, identify where patients are dropping off, and tell you honestly whether I'm the right fit and what fixing it would mean for your revenue.